NinjaOne SaaS Email Backup with Archiving

Backup and archiving are not the same thing — you need both.

Backup protects you from data loss — letting you recover a deleted email or a wiped mailbox. Archiving protects you from compliance failure — creating a tamper-proof, searchable record of every email ever sent or received.

Most businesses have one or neither. NinjaOne SaaS Email Backup with Archiving delivers both in a single automated solution, so you are covered no matter what comes your way — a ransomware attack, a departing employee, or a regulatory audit.

ACCIDENTAL DELETION & DATA LOSS

A single mistaken click can permanently delete an entire mailbox. Microsoft's native recycle bin has a limited window — once that closes, the data is gone for good without a proper backup in place.

Business Impact:

• Permanent loss of business-critical emails
• Disruption to ongoing projects and operations
• Costly and incomplete manual recovery

COMPLIANCE & REGULATORY AUDITS

Regulations like GDPR and industry-specific frameworks require businesses to retain email communications for defined periods in a tamper-proof format. Backup alone cannot satisfy these requirements — you need a compliant archive.

Business Impact:

• Regulatory fines and failed audits
• Inability to prove compliance to regulators
• Loss of certifications and customer trust

RANSOMWARE & MALICIOUS ATTACKS

Ransomware targeting Microsoft 365 can encrypt or destroy email data across an entire organisation. Without an independent cloud-to-cloud backup, there is no clean copy to recover from — leaving businesses at the mercy of attackers.

Business Impact:

• Complete loss of email history and communications
• Reputational and financial damage
• Extended downtime and recovery costs

LEGAL HOLDS & E-DISCOVERY

When litigation arises, businesses must be able to retrieve specific emails quickly and prove their authenticity. Without a tamper-proof archive and e-discovery tools, responding to legal requests becomes an expensive and unreliable process.

Business Impact:

• Inability to meet legal hold obligations
• High cost of manual e-discovery processes
• Risk of spoliation claims in legal proceedings

Why NinjaOne SaaS Email Backup with Archiving?

• Backup + Archiving in One: A single solution that handles both data recovery and long-term compliance — no need to manage two separate tools.
• Automated Daily Backup: Emails, calendars, contacts, and OneDrive files backed up every day with zero manual effort.
• Tamper-Proof Archive: Every email is stored in an immutable archive that cannot be altered or deleted after ingestion — meeting the strictest compliance standards.
• Full-Text Search: Find any email across your entire backup or archive instantly, regardless of how far back it goes.
• e-Discovery & Legal Hold: Built-in tools to place emails on legal hold, run targeted searches, and export results for legal proceedings.

What's included with NinjaOne SaaS Email Backup with Archiving

Email Backup:

• Daily backup of email, calendar & contacts
• OneDrive / Google Drive file backup
• Point-in-time, item-level recovery
• Encrypted, secure cloud storage
• Supports Microsoft 365 & Google Workspace

Email Archiving:

• Compliant long-term email archiving
• Tamper-proof immutable archive
• Full-text search across the entire archive
• Legal hold & e-discovery export tools

RECOVER FROM ANYTHING. COMPLY WITH EVERYTHING.

NinjaOne SaaS Email Backup with Archiving powered by Dropsuite gives your business complete email protection — automated daily backup for fast recovery and a tamper-proof archive for long-term compliance. One solution. Zero gaps.

Powered by Dropsuite  |  Supports Microsoft 365 & Google Workspace  |  Automated · Immutable · Compliance-ready

*Service will be provided on a prepaid basis without proration & refunds.